U and I Group Ltd is committed to protecting and respecting your privacy.

This privacy notice explains how we collect personal data about you when you visit our website, and when we carry out direct marketing. It explains how we use your data, the conditions under which we may disclose it to others and how we keep it secure. Other types of processing carried out by U+I Group Ltd are covered in separate Privacy notices. Please contact privacy@uandiplc.com if you wish to see a copy of the relevant notices.

We have also provided information for when we obtain your data indirectly (via another organisation).

We may change the policy notice from time to time so please check this page occasionally to ensure that you are happy with any changes. This privacy policy was last updated in November 2020.

Please note: the pages on this website are published by U and I Group Ltd and by Gather London on behalf of U and I Group Ltd.

Any data processors acting on behalf of U and I Group Ltd, are required to comply with this policy. We have undertaken due diligence on all data processors to ensure that they comply with their data processor obligations. Any information collected by them will be dealt with in accordance with the GDPR.

Overview of processing

We use data processors on behalf of U and I Group Ltd to circulate Regulatory News alerts by email to anyone who actively opts-in to receive such information. These processors also process data on behalf of U and I Group Ltd in order to manage our relationship with you which will include: to administer and protect our business and this website; to deliver relevant website content to you; and use data analytics to improve our website, providing direct marketing and user experiences.

We use a CRM platform currently provided by Campaign Monitor which stores personal data on behalf of U and I Group Ltd to enable us to circulate U+I newsletters, news, publications and events by email.

Within the scope of this Privacy Notice, we collect this data in the following ways:

• When you provide your contact details through our website or sales teams
• When your contact details are provided to us by our agents
• When you consent to your data being shared with us through property sales portals
• When you provide business cards at events

When we identify business contact details on corporate or other business websites or social media platforms such as LinkedIn.

You have an absolute right to object to the processing of personal data for the purposes of direct marketing, at any time, by following the opt-out links on any marketing message sent to you or by contacting us, at any time, using the details provided below.

1. Important information and who we are

Purpose of this privacy notice

This privacy notice aims to give you information on how U and I Group Ltd, collect and process your personal data through your use of this website, and through our direct marketing activities including any data you may provide through this website when you sign up to receive Regulatory News alerts or U+I newsletters, news, publications and events.

Controller

U and I group Ltd is the controller and responsible for your personal data (collectively referred to as U and I Group Ltd, ‘we’, ‘us’ or ‘our’ in this privacy notice).

If you have any questions about this privacy notice, including requests to exercise your legal rights, please contact the Company Secretary using the details set out below:

Contact details

• Controller: U and I Group Ltd
• Email address: privacy@uandiplc.com
• Postal address: 6th Floor, 100 Victoria Street, London, SW1E 5JL
• Telephone number: 020 7828 4777 

Third-party sites

This website contains links to third-party websites. Clicking on those links may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. (‘Google’). Google Analytics uses cookies (text files placed on your computer) to help the website operators analyse how users use the site.

Find out more about these cookies in our Cookie Notice.

Social tools

This website uses sharing tools. Sharing tools allow you to share content through social networks such as Facebook, Twitter, Instagram, YouTube and LinkedIn. When you use one of these buttons, the social networking site may place a cookie on your computer. This would be a third-party cookie set by the social networking site. If you have any questions about the use of these third-party cookies, you should check the relevant social networking site's cookie policy.

2. The data we collect about you 

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We collect, use, store and transfer different kinds of personal data about you when you use our website and through our direct marketing activities. We have set out the data we collect about you below:

• Basic identifiers:  first name, last name and occupation.                                                                                      
• Contact Data:  email address and telephone numbers.
• `Usage Data:  information about how you use our website collected by placing cookies on your device with your consent.
• Marketing and Communications Data: your preferences in receiving marketing from us and our third parties and your communication preferences in line with the Privacy & Electronic Communications Regulations 2003.

3. How is your personal data collected 

We use different methods to collect data from and about you, including through:

• Direct interactions: You may give us your Identity and Contact Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
• subscribe to the Regulatory News alerts, or U+I newsletters, news, publications and events circulated by U and I Group PLC;
• request marketing to be sent to you.
• Automated technologies or interactions: As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies. Please see our cookie notice for further details.
• Third parties or publicly available sources. We receive personal data about you from third parties e.g. analytics providers such as Google based outside the EU.

4. How we use your personal data?

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Where you provide your personal email address for the purposes of direct marketing, we process your data with your consent. You can withdraw this consent at any time.
• Where we contact you using your business email address, we rely on the fact that we have a legitimate interest.
• Where it is necessary for our legitimate interests (or those of a third-party) and your interests and fundamental rights do not override those interests.
• Where we need to perform the contract we are about to enter into or have entered into with you.
• Where we need to comply with a legal or regulatory obligation.

You can ask us, to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by contacting us, at any time, using the details provided at the beginning of this notice.

Purpose for which we will use your personal data

We have set out in the table below a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us using the details provided at the beginning of this notice if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out.

 

Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing. We have established the following personal data control mechanisms:

• Third-party marketing: We will get your express opt-in consent before we share your personal data with any company outside U and I Group PLC for marketing purposes.
• Opting out: You can ask us to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by contacting us, at any time, using the details provided at the beginning of this notice.
• Cookies: You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see our cookie notice which can be found here: https://www.uandiplc.com/cookies

5. Disclosure of your personal data 

We may have to share your personal data with the parties set out below for the purposes set out in the table above:

• Internal Third Parties: Other companies in the U and I Group PLC group acting as joint controllers or processors and who are based the United Kingdom and provide system administration services and undertake reporting.
• External Third Parties: Service providers acting as processors based in the United Kingdom who provide IT and system administration services. Service providers acting as processors based the United Kingdom who provide communication and investor relations services.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. International transfers 

While we do not transfer your personal data outside of the European Economic Area (EEA), we may use Data Processors in the future that are required to transfer your data for a specified purpose. Any such transfer will be subject to the appropriate safeguards, including:

• Only transferring data that is necessary for the purpose;
• A legally binding contract, and
• Appropriate security controls such as encryption.

7. Data security 

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

8. Data retention 

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Details of retention periods for different aspects of your personal data are available in our retention policy which you can request from us by contacting us using the details provided at the beginning of this notice.

9. Your rights

You have the rights associated with how we use your data, including the right to request access to the personal information that we hold about you, the right to have personal data erased, the right to withdraw consent for marketing and the right to object to processing of your personal data. If you would like access to some or all your personal information, please email or write to us at the address at the beginning of this privacy policy.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.